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Take the guesswork out of your planning with our easy-to-follow party planning checklist. Our venue experts have set out the essential steps to help you host a memorable event without breaking a sweat. Leave the stress behind with our comprehensive party planning checklist and get the party started! Be flexible and check whether the most important guests are available for your chosen date.
Bear in mind the of guests you plan to invite and the activities you will organise. Hosting at home can save you a lot of money, but hiring a venue can also make your life easier and alleviate the pressure. Our free to use venue finder at Tagvenue. Do your guests have allergies or special dietary requirements? Your invitations should include the date and time, dress code, and party theme.
In addition to paper invitations, you could also create a special event on social media, such as Facebook. This will inspire your guests even more and help create a buzz around your party, while hopefully maximising your turnout. Research Pinterest, blogs and magazines for decoration and party ideas that tie in with your theme. Try and come up with a rough schedule for your party.
As well as checking if you have enough activities for your event, it will also give you a general outline on how the party should progress. A cake, DIY decorations, and party favours are all popular at parties. Check out our blog post on seating arrangements for more ideas! Making your own decorations or finalising your party plan? Inviting your helper friends over can make for a fun pre-party! Music will set the tone for the rest of your party.
Build the atmosphere while keeping things upbeat. Communicate with them to see if they have any specific boundaries or desires, or allow them to make plans to go out themselves. Of course, you can always invite them to the party as well!
Forgotten something, or realised you need some extra items at the last moment? Imagine not being able to capture the best moments of your party! Party planning is a long process and some things can naturally be missed along the way. Double-check your list and complete any small tasks that might be left over. Also, remind them about the details of your party and try and create some excitement by giving some teasers and encouraging them to bring their best attitude. Place flower arrangements and set up the lighting, tables, serving areas and dance floor.
Remember not to inflate balloons until 1—2 hours before your event! Double-check that your playlist is queued and conduct sound checks to avoid any awkward early silences. Welcome your guests with a smile and enthusiasm to set the tone for the rest of the night. If you do this early on it will create a relaxed atmosphere where everyone feels like they know everyone else. Just remember that your main priority is for you and your guests to be happy and enjoy the night! Be sure to thank your venue, helpers and guests. If you want to use thank you notes, order them at the same time as your invites to save on shipping costs.
Either with a hired crew or with your team of helpers, make sure all the equipment and decorations are taken down and you leave the venue as you found it. Go through any photos and videos you took during the party and send them to your guests as a memory.
Each party is different. Use this checklist as a guide and include any extras you may need to consider for your own party. Expect each guest to have about 1—2 drinks in the first hour, and 1 for each hour after that. This drinks calculator can give you a clearer idea on the amount of booze you should have per guest.
Here are a few initial ideas:. Organising a private party and looking for a venue that would suit your needs? Or maybe need an all-inclusive party package for your get-together? Select a date and time. Decide on a theme. Plan your guestlist. Determine your budget. Hire a venue or host it yourself. Book entertainment and extras. Organise home cooking or hire a caterer. Invite your guests. Line up some help. Plan the details. Devise a programme. Place your orders. Create a seating plan, if needed. Follow up. Finish DIY projects. Make a party playlist.
Confirm all deliveries and pickups. Speak to the neighbours. Pick up rentals and flowers. Shop for last-minute items. Charge your camera. Check your party programme and checklist to tie up any loose ends. Start the party before the real party gets started. Queue up your music. Welcome your guests! Connect different people in the same room. Relax and enjoy. Thank yous. Check your camera. Write your own checklist. Hire a venue with a built-in activity. Check what time you and your helpers can arrive to begin setting things up for the party.
Double-check what time you have to be out of the venue and when you should hand the keys back. Verify for how long alcohol and drinks can be served and when music should be stopped. If the venue offers parking, get all the necessary information about location, price, valets and collection. Check with the venue manager about where rubbish should be disposed of and whether or not the venue recycles. Find and book the perfect venue for your party online. Find venues. Worrying about what to do for your birthday?
Well, if you are thinking…. . Take the guesswork out…. Celebrating the big is a huge thing! About The Author. Christian Schramm Christian Schramm is a content writer at Tagvenue, who in his free time finds pleasure in several different sports activities, learning new languages and listening to trance music which is not techno!Setting up for a party
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How to Plan a Party & Free Party Planning Checklist